Cruising Yacht Club of Australia
KEY TASKS
- Provide High Quality race administration including entering handicaps, creating list of entrants, boat sheets,results and pointscores for Club races, including overnight races.
- Conduct race prize presentations where appropriate and co-ordinate seasonal prizegiving and other sailingevents.
- Manage Special Regulations checklists to ensure competing boats have submitted required race documentation.
- Manage the entry process and collection of required race documentation and checklists ahead of major yachtraces.
- Manage Corporate and Charity sailing regattas
- Co-ordinate Sailing Office Admin Team Roster, Race Officials and Volunteer Rosters.
- Assist in the publication of Race Documents (Notice of Races, Sailing Instructions, online forms etc)
- Attend Sailing Committee Meetings as Minute taker, when required.
- Liaise with other sailing clubs for the co-ordination of jointly managed racing.
- Assist with the planning, operations and communication with other Club departments for all CYCA Club racing,YSA activities, charity and associated events.
- Training of Sailing Administrators in all areas relative to the proper operation of the department.
- Daily supervision of Sailing Office staff in the absence of the Sailing Manager.
- Contribute to a motivating and well communicated staff team environment.
- Comply with all Club policies and relevant legislation.
- All other reasonable tasks as requested by Sailing Manager
KEY PERFORMANCE INDICATORS
- Accurate and timely production of all list of entries, race results and pointscores.
- Ensuring all major race entries meet the documentation requirements of the Notice of Race.
- Execution of all administrative tasks in a timely and through manner as assessed by the Sailing Manager.
- Display superior team skills working both constructively and flexibly within the Sailing Office andamongst CYCA staff to the satisfaction of senior management of the CYCA.
WORKING CONDITIONS
- Full-Time 38 hours per week ordinarily. You may be required to work additional hours as reasonably requested byCYCA, including occasional weekends and interstate travel.
- Primary location is the Cruising Yacht Club of Australia located at 1 New Beach Rd, Darling Point and work will berequired on water in Sydney Harbour or the waters immediately offshore.
PERSONAL SKILLS
| Education | A higher educational management qualification is desireable but not required. |
| Experience/qualifications |
Keel boat racing or regatta management experience desirable. Club experience/exposure desirable. Knowledge or experience using Top Yacht and/or Sailsys or requivalent no-water results entry systems desireable. Experience in Administration and record keeping in a fast-paced race / regatta management environment. |
| Knowledge |
Knowledge of risk management procedures and how they relate to on-water / yacht race incidents. |
| Skills | Highly developed interpersonal skills. Good written & verbal communication skills. Excellent organisational and time management skills, along with attention to detail. Strategic planning and thinking. Computer & IT skills (Word, Excel, Database). Highly developed Administration skills desirable. Experience with online cloud-based document management systems desirable. |
| Personal Attributes | Calm and able to manage multiple tasks simultaneously. Professionalism. Enthusiastic, self-motivated and positive. Results focused. Organised. Service orientated. Team player. Accountability for decisions made. Effective Communicator. Ability to work in environments of high pressure. High level of attention to detail. Self-Motivated. Ability to lead and manage small teams. |
Interested applicants to please email a cover letter and supporting resume to:
Tara Blanc-Ramos
Sailing Manager Cruising Yacht Club of Australia
email: tara.blancramos@cyca.com.au
